Cooperate platform includes an inbuilt asset manager. You can find your asset manager in the left hand navigation under Asset Manager.
When it comes to importing assets, there are a number of different ways you can choose to do it. The main way is to come into your asset manager and come up to the top right and click on the option add assets.
In most cases you'll be uploading assets from your computer.
- You simply choose files.
- Navigate to the folder on your computer where the assets are that you wanting to upload.
- And Select them (you can upload ten assets at a time).
Once you reach the screen and you have your assets selected, you can add keywords or tags, labels and collections. This is how the Cooperate Platform sorts your assets as they're being uploaded.
For example, if you’re uploading a number of stock images. You might add ‘stock’ as a keyword, so you can filter down later to look for just stock images. You can add as many keywords as you like to assets.
Labels are relating to my content theme of health so I'm going to select that. And in this case, this doesn't relate to a particular collection.
Collections are the folders that you can set up within assets and you can set those up for a particular photoshoots, collections of different images for particular campaigns, the different teams whatever it is that you like and you can have a full hierarchical system of collections as well, if you're needing. So you can have a parent collection and some collections within that.
Once you’ve chosen these, simply press upload.
You can see that these images have now been uploaded to your asset manager. If you needed to find them at a later date, you can use the labels that I applied to do so.
For example if I just wanted to look at assets that related to health, then I can select that label on the right hand side and it will narrow down my search to only show me health related assets. Likewise, if I wish to search for child, it will narrow down my results further as I entered the keyword for child.
So while that is the main way that users choose to upload assets into the Cooperate Platform, there are other options available.
One of the great features that the Asset Manager has is automatic tagging. For example, if you search for 'coffee' as a keyword, my coffee images would automatically show up.
If we go into one and scroll down, you'll see the auto tag showing on the right hand side. These are the auto tags allocated using recognition technology and they help make it a lot easier for you to be able to search your assets.
Uploading Assets from Google Drive
When you come back into the add assets module. You can see that you also have the option to upload from Google Drive, so if you have a large amount of assets in a Google Drive folder. This is an easy way for you to sync those assets across into the Cooperate Platform.
Creating an Asset from a Task
The other way that you can upload assets into your asset manager is through a planning board.
- Open a Planning Board
- Open a task within that Board
- Scroll down on this task to a section called media assets.
- The plus icon at the top right gives me the ability to upload new assets directly against a task.
Once I've selected the assets that relate to this particular piece of content or task and click upload. This will automatically add those particular assets directly into my asset manager.
The main difference that you'll find with assets that have been uploaded via a task is that they won't have been automatically allocated against a label or a collection.
This means that you might need to come back into your asset manager in order to sort them and put them into their appropriate folder structure.
Once I have filtered and found the relevant assets that I was looking for. I can multi select and come down to the bottom of the screen to select update.
This update function allows me to quickly apply labels collections and tags or keywords to multiple assets at once. So if you don't have the opportunity to do it when you upload or if you simply forget that's absolutely fine and you can come back and do this at a later date.
In this case I'm going to apply health and save.
Now we can see that that label has been applied. And this is how you can upload filter and label assets in your asset manager.