Organising files, making sure your team has access, and getting fast approvals is tricky. The best way is to bring files and feedback together in one place.
Cooperate's enterprise in-built asset manager ensures documents are tied to their associated projects or tasks, so everyone knows where to find them. You'll keep everything on brand by organising and sharing approved brand assets across the organisation.
To find out how to upload Assets, see this article.
Cooperate allows you to create and save Asset Filters, so that you'll have a saved view of particular assets to come back to at any time.
This will depend on how you organise and tag your assets, but you can filter by Brand, Channel, Label, Asset Type and more.
These Saved Filters will appear in the left hand navigation. You can have My Asset Filters (these are private and only visible to you) or Team Asset Filters (these are visible to everyone in Cooperate that has access to the Asset Manager).
To Create a Saved View.
- Select the green + icon on the left
- Select Filter
3. This will open a view of all your assets
4. Give this view a title and select Save
Now it's time to start adding filters that will make up this saved view.
- Select Filter on the right
- Select + Add Filter
- The filter dropdown will open. You can add as many filters as you like but it's important to note this works on and AND basis (not or).
- Once you've added the filters you want for the view, select Save Updates. The saved view will appear on the left.
Cooperate allows you to organise your assets in a variety of ways with a completely customisable taxonomy to suit your marketing organisation. You can tag assets against the marketing activities set in your Brand Manager (Brands, Markets, Products, Persona and Channels). You can also use Labels, Collections and custom fields to set more in depth tags that relate to your asset production and marketing activities.
Having such a flexible taxonomy makes searching for assets simple. These tags appear as filters in the Asset Manager.
It's a good idea to set these taxonomies before you start uploading Assets. But you can do this at any time.
After setting your taxonomy, you can tag Assets either at the upload stage or in the production stage through tasks.
You can upload images, videos, documents and external links as assets from your desktop, google drive or dropbox.
You can follow a step-by-step guide here.
The upload modal will appear with all relevant tags:
Or if you're using Cooperate as a production workflow, you can attach Assets to their relevant Task. When you add the Asset to the Task, it will automatically inherit the fields.
See an example below of the fields these Assets will inherit: